May 28-30, 2017-Brussels
THE FIRST GLOBAL
AWARD COMPETITION
ABOUT
CATEGORIES
TIMELINE
RULES
JURY
ENTER WORK
EAPC is proud to organize of Polaris Awards, a global competition for campaigners, campaign managers, leaders, innovators and exceptional work within the political communications, elections campaigns and public affairs industries.
The first awards will be presented at EAPC’s 22nd Annual European Conference and Polaris Awards in Brussels, Belgium, May 28-30, 2017.

Entry
Fees
STATUE LATE ENTRY
Member Euros 200
Non-member Euros 240
Why
Polaris?
Polaris is another name of North Star - Pole Star, the brightest star that is visible at the north hemisphere. The brand name of Polaris Awards is preferred as a reference to the Pole Star which has guided humanity for thousands of years with its bright light and led forth many explorers, conquerors, leaders and nations.
The main idea behind the brand name is that the political advisors guide the candidates, political parties, movements and the leaders just like the Pole Star.
Henceforward, EAPC will award the political advisors, campaign managers, communication directors of the leaders, candidates, political parties, creative teams, digital experts, media planners, governments and NGO’s based on the successful campaigns they organized in their countries and through this award, it will support them to be more reputable.
Late Entry Deadline (Polaris Contest Closes): Sunday, April 30, 2017, 11:59pm CET
CREATIVE USE OF DATA/ METRICS / ANALITICS
CANDIDATE
CUD01 Presidential Elections
CUD02 General Elections
CUD03 Local Elections
CUD04 EU Parliament Elections
PARTY
CUD05 Presidential Elections
CUD06 General Elections
CUD07 Local Elections
CUD08 EU Parliament Elections
THIRD PARTY CAMPAIGNS
CUD09 PAC / Super PAC
CUD10 NGO’s and others
DIRECT MAIL CAMPAIGNS
CANDIDATE
DMC01 Presidential Elections
DMC02 General Elections
DMC03 Local Elections
DMC04 EU Parliament Elections
PARTY
DMC05 Presidential Elections
DMC06 General Elections
DMC07 Local Elections
DMC08 EU Parliament Elections
THIRD PARTY CAMPAIGNS
DMC09 PAC / Super PAC
DMC10 NGO’s and others
EMAIL CAMPAIGN
CANDIDATE
EMC01 Presidential Elections
EMC02 General Elections EMC02
EMC03 Local Elections
EMC04 EU Parliament Elections
PARTY
EMC05 Presidential Elections
EMC06 General Elections
EMC07 Local Elections
EMC08 EU Parliament Elections
THIRD PARTY CAMPAIGNS
EMC09 PAC / Super PAC
EMC10 NGO’s and others
FIELD CAMPAIGNS
FLD01 Absentee Program
FLD02 GOTV Program
FLD03 Best Use of Analytics
FLD04 Voter ID Program
FLD05 Walk/Handout Piece
FUNDRAISING CAMPAIGNS
FNR01 Best Use of Direct Mail
FNR02 Best Use of Email
FNR03 Best Use of Social Media
FNR04 Best Use of Website/Donation Page
FNR05 Best Use of Phones
FNR06 Best PAC/Super PAC Fundraising
FNR07 Best NGO Fundraising
FNR08 Best Fundraising Gift for Donation
FNR09 Best Fundraising Event
MOBILE CAMPAIGNS
CANDIDATE
MBC01 Presidential Elections
MBC02 General Elections
MBC03 Local Elections
MBC04 EU Parliament Elections
PARTY
MBC05 Presidential Elections
MBC06 General Elections
MBC07 Local Elections
MBC08 EU Parliament Elections
THIRD PARTY CAMPAIGNS
MBC09 PAC / Super PAC
MBC10 NGO’s and others
OUTDOOR CAMPAIGNS
CANDIDATE
OUC01 Presidential Elections
OUC02 General Elections
OUC03 Local Elections
OUC04 EU Parliament Elections
PARTY
OUC05 Presidential Elections
OUC06 General Elections
OUC07 Local Elections
OUC08 EU Parliament Elections
THIRD PARTY CAMPAIGNS
OUC09 PAC / Super PAC
OUC10 NGO’s and others
PHONE CALLS CAMPAIGNS
CANDIDATE
PHC01 Presidential Elections
PHC02 General Elections
PHC03 Local Elections
PHC04 EU Parliament Elections
PARTY
PHC05 Presidential Elections
PHC06 General Elections
PHC07 Local Elections
PHC08 EU Parliament Elections
THIRD PARTY CAMPAIGNS
PHC09 PAC / Super PAC
PHC10 NGO’s and others
PR CAMPAIGNS
CANDIDATE
PRC01 Presidential Elections
PRC02 General Elections
PRC03 Local Elections
PRC04 EU Parliament Elections
PARTY
PRC05 Presidential Elections
PRC06 General Elections
PRC07 Local Elections
PRC08 EU Parliament Elections
THIRD PARTY CAMPAIGNS
PRC09 PAC / Super PAC
PRC10 NGO’s and others
PRESS CAMPAIGNS
CANDIDATE
PRS01 Presidential Elections
PRS02 General Elections
PRS03 Local Elections
PRS04 EU Parliament Elections
PARTY
PRS05 Presidential Elections
PRS06 General Elections
PRS07 Local Elections
PRS08 EU Parliament Elections
THIRD PARTY CAMPAIGNS
PRS09 PAC / Super PAC
PRS10 NGO’s and others
PUBLIC AFFAIR CAMPAIGNS
CANDIDATE
PAF01 Presidential Elections
PAF02 General Elections
PAF03 Local Elections
PAF04 EU Parliament Elections
PARTY
PAF05 Presidential Elections
PAF06 General Elections
PAF07 Local Elections
PAF08 EU Parliament Elections
THIRD PARTY CAMPAIGNS
PAF09 PAC / Super PAC
PAF10 NGO’s and others
RADIO CAMPAIGNS
CANDIDATE
RDC01 Presidential Elections
RDC02 General Elections
RDC03 Local Elections
RDC04 EU Parliament Elections
PARTY
RDC05 Presidential Elections
RDC06 General Elections
RDC07 Local Elections
RDC08 EU Parliament Elections
THIRD PARTY CAMPAIGNS
RDC09 PAC / Super PAC
RDC10 NGO’s and others
SOCIAL MEDIA CAMPAIGN
CANDIDATE
SMC01 Presidential Elections
SMC02 General Elections
SMC03 Local Elections
SMC04 EU Parliament Elections
PARTY
SMC05 Presidential Elections
SMC06 General Elections
SMC07 Local Elections
SMC08 EU Parliament Elections
THIRD PARTY CAMPAIGNS
SMC09 PAC / Super PAC
SMC10 NGO’s and others
TV CAMPAIGNS
CANDIDATE
TVC01 Presidential Elections
TVC02 General Elections
TVC03 Local Elections
TVC04 EU Parliament Elections
PARTY
TVC05 Presidential Elections
TVC06 General Elections
TVC07 Local Elections
TVC08 EU Parliament Elections
THIRD PARTY CAMPAIGNS
TVC09 PAC / Super PAC
TVC10 NGO’s and others
CRAFT
CRF01 Best use of Illustration
CRF02 Best use of photography
CRF03 Best use of typography
CRF04 Best use of music
CRF05 Best User Experience
CRF06 Best use of logo
CRF07 Best use of gamification
BEST USE OF HUMOUR
CANDIDATE
BUH01 Presidential Elections
BUH02 General Elections
BUH03 Local Elections
BUH04 EU Parliament Elections
PARTY
BUH05 Presidential Elections
BUH06 General Elections
BUH07 Local Elections
BUH08 EU Parliament Elections
THIRD PARTY CAMPAIGNS
BUH09 PAC / Super PAC
BUH10 NGO’s and others
BEST USE OF NEGATIVE OR CONTRAST
CANDIDATE
BNC01 Presidential Elections
BNC02 General Elections
BNC03 Local Elections
BNC04 EU Parliament Elections
PARTY
BNC05 Presidential Elections
BNC06 General Elections
BNC07 Local Elections
BNC08 EU Parliament Elections
THIRD PARTY CAMPAIGNS
BNC09 PAC / Super PAC
BNC10 NGO’s and others
BEST OVERALL CAMPAIGNS
CANDIDATE
BOC01 Presidential Elections
BOC02 General Elections
BOC03 Local Elections
BOC04 EU Parliament Elections
PARTY
BOC05 Presidential Elections
BOC06 General Elections
BOC07 Local Elections
BOC08 EU Parliament Elections
THIRD PARTY CAMPAIGNS
BOC09 PAC / Super PAC
BOC10 NGO’s and others
BEST WEBSITE
CANDIDATE
WBS01 Presidential Elections
WBS02 General Elections
WBS03 Local Elections
WBS04 EU Parliament Elections
PARTY
WBS05 Presidential Elections
WBS06 General Elections
WBS07 Local Elections
WBS08 EU Parliament Elections
THIRD PARTY CAMPAIGNS
WBS09 PAC / Super PAC
WBS10 NGO’s and others
BEST WEB VIDEO
CANDIDATE
WBV01 Presidential Elections
WBV02 General Elections
WBV03 Local Elections
WBV04 EU Parliament Elections
PARTY
WBV05 Presidential Elections
WBV06 General Elections
WBV07 Local Elections
WBS08 EU Parliament Elections
THIRD PARTY CAMPAIGNS
WBV09 PAC / Super PAC
WBV10 NGO’s and others
DIGITAL CAMPAIGNS
CANDIDATE
DC01 Presidential Elections
DC02 General Elections
DC03 Local Elections
DC04 EU Parliament Elections
PARTY
DC05 Presidential Elections
DC06 General Elections
DC07 Local Elections
DC08 EU Parliament Elections
THIRD PARTY CAMPAIGNS
DC09 PAC / Super PAC
DC10 NGO’s and others
FEBRUARY 7 :
CONTEST OPENS
APR 30 :
LATE ENTRY ENDS
MAY 1 :
JUDGING BEGINS
MAY 14 :
JUDGING ENDS
MAY 15 :
WINNER NOTICES VIA EMAIL
MAY 28 :
EAPC MEMBERS ONLY DAY
MAY 29 :
CONFERENCE DAY 1
MAY 30 :
CONFERENCE DAY 2 & AWARDS GALA
DEADLINES & KEY DATES
  • Late Entry Deadline : Sunday, April 30, 2017, 11:59pm CET
  • Judging : May 1 – May 14, 2017
  • Winners announced : May 15 week, 2017
  • Award Show : May 30, 2017
ENTRY FEES
  • All entry fees are payable in Euros.
  • All entry fees must be must be completed in its entirety, paid completely for judging.
  • If all steps have not been completed by the contest deadline, the entry will not be judged and no refunds will be honored.
  • Fees per entry range based on EAPC member status.
STATUE LATE ENTRY
Member Euros 200
Non-member Euros 240
WHO CAN ENTER?
  • All companies and/or individuals involved in the campaigning/ creative /strategic / advocacy process are eligible to enter.
  • As a piece of work is a collaborative effort, potentially created by more than one company, POLARIS AWARDS organizer allows multiple entrants. Our rules for multiple entrants are as follows:
  • If a company has more than one office working on a particular piece of work and both offices wish to be listed as the entrant and not just the company, each office is responsible to enter and pay separately.
  • As almost all Entries have several types of companies collaborate (i.e. Production, Design, Digital), POLARIS AWARDS organizer allows each of those companies to enter and pay a separate entry fee.
THE GRAND JURY
An international jury from Consulting Companies, Digital Companies, PR & PA Companies, Direct Mailing and Field Companies, Creative and Media Agencies, Production Houses, Design Houses and Technology Companies worldwide are invited to judge by online panels. The judges are comprised of the most talented, recognized and awarded individuals / companies from within their respective fields. If you are interested in being a 2017 Polaris Contest Jury member, please apply! If your judge application is approved, you will receive an email with further instructions.
WINNERS NOTIFICATION
  • All judging takes place online by The Grand Jury members over two weeks period, before EAPC’s Annual Conference in Brussels.
  • EAPC will inform you if you are selected as a 2017 Polaris Award winner, but will keep your winning entry and award level confidential until the 2017 Polaris Awards Ceremony on May 30, 2017.
  • Shortlisted work will be announced on www.polarisawards.com on may 15, 2017 and entrants accepts permission to polaris awards organizer, the right of publish their work on eapc websites including www.electionsoftheworld.com.
  • After the winners are announced, EAPC will issue a press release and email to the EAPC database of members and related entities. All winners will be published on the EAPC website and in relevant trade publications.
  • The entrant company will be named alongside the winning work, at the awards show and will receive trophies and certificates, where appropriate.
  • Duplicate trophies can be purchased by other companies or individuals credited on the work, after the Award Show.
ELIGIBILITY
  • Work submitted must be broadcast, published, uploaded or released in a campaigning environment with client approval between January 1, 2016 and April 30, 2017.
  • All work submitted must be in the exact form it was broadcast, published or released with all the logos, trademarks and copy marks intact, regardless of category or medium. Work must not be altered for submission purposes.
  • Any work created solely for the purpose of entering this competition is not eligible.
  • In the case of a query by the Jury, the entrant will be required to provide documentary evidence to prove eligibility of entry.
  • POLARIS AWARDS organizer will not allow media to be changed once judging starts.
  • If you have questions about whether an individual entry is eligible please contact to Sercan Yenipazar, the event director sercan@eapcevents.com.
RULES
  • There can only be one entrant company per entry. The entrant company is responsible for payment of entry fees and will be considered the entry’s sole contact. Multiple companies can be credited for their contribution to the work entered.
  • All entries must be submitted online through our web portal. Entries must not include the name of those submitting the work. In order to protect anonymity and fair judging, please do not indicate the name of person, company or organization submitting the entry.
  • Entrants must not enter work which has been banned or withdrawn from airing. If found to be entered it will be cancelled by Polaris Awards with no refund.
  • Work must be submitted exactly as published, aired or implemented and must not be modified for the awards entry.
  • Work must aired, launched or been released to the public for the first time between January 1, 2016 and April 30, 2017.
  • In the event that a campaign runs over an extended period of time with multiple implementation dates, it is the responsibility of the entrant to provide proof of the campaign’s adequate evolution from year to year.
  • Entries cannot be made without the permission of the client and/or owner of the rights of the work.
  • All entries must have been created for a paying client except pro-bono work for charities and non-profit organizations.
  • If your entry is not in English, you have to provide a translation or detailed synopsis in the space provided on the online entry form.
  • Work which is not in English can be translated or subtitled, so that it can be understood in English, exactly as it was published or aired.
  • Voiceovers can be translated but visible speech must be kept in the original language and subtitled. For radio categories, translations to be uploaded in a PDF document. For TV categories, translations should be included. Subtitles should be clearly legible. For Website categories, translate only relevant menu selections, headlines, and text.
  • Case films must be in English.
  • Digital and physical materials must be submitted without any reference to your company or any contributing companies or persons as judging is anonymous.
  • Entry media, including primary uploads and all supporting media must be final at the point of entry completion.
  • No replacement or additional media will be accepted after any entry has been finalized and received by POLARIS AWARDS organizer.
  • Creative team credits will be published on our website as typed in your entry from.
  • Entrants must submit their work according to our entry deadlines. This allows sufficient time for entries to be processed and reviewed, and for any issues to be resolved.
  • Entrants are not permitted to enter work which is in breach of the rules above.
  • Entrants grants an unlimited, nonexclusive, perpetual, irrevocable, worldwide, transferable, royalty-free, paid up right to POLARIS AWARDS organizers, to reproduce, perform and display the entries at website properties, social media pages, etc.
  • POLARIS AWARDS organizer may at any time request media scheduling details, client confirmation in writing or any other further information needed verify the authenticity of a piece of work.
  • In the event of a complaint against any winning or shortlisted entry, POLARIS AWARDS organizer will conduct an investigation into each case and will request detailed documentation from all parties concerned including the complainant, the entrants and the client. If the complaint is upheld, entries and, if applicable, awards, will be withdrawn accordingly.
  • POLARIS AWARDS organizer reserves the right to withdraw work which breaches any of Polaris Awards rules.
CANCELLATIONS, REFUNDS AND WITHDRAWALS
  • No Refunds on Entry Fees after entries are finalized.
  • If entrants withdraw work they paid for from Polaris Awards the following options are available to them:
    • Submit a replacement entry to the same or alternative categories, up to the final published deadline.
    • Use the credit at a future EAPC Events.
THE ORGANIZER WITHDRAWALS AT ANY TIME:
POLARIS AWARDS organizer may withdraw ineligible work from the competition at any time before or after the official deadline. If the POLARIS AWARDS organizer withdraws work that has been paid for, the following options are available to the entrant:
  • Submit a replacement entry to the same category or an alternative category, up to the final published deadline.
  • Use the credit at a future EAPC Events.

POLARIS AWARDS organizer may refuse or withdraw entries which according to their judgment, at anytime:
  • Breach laws, regulations or codes of practice
  • Offend national sentiments, religious sentiments or public taste
  • Do not meet our eligibility date ruling
  • In any other way contradict the codes of practice upheld by the Festival

POLARIS AWARDS organizer withdrawal reasons include, but are not limited to the following:
  • The work has been entered too many times
  • The work is in the wrong category.
  • The work is illegal.
  • The work has been deemed ineligible for the competition rules.
CATEGORIES
You can submit the same entry in more than one category to increase your chance of winning. However you have to pay separate fee for each entry. 2017 Polaris Awards has two main categories:
  • Regular categories mean one piece of work per entry.
  • Overall categories mean more than one piece of work per entry.
JUDGING PROCESS
2017 Contest judging will take place between May 1- May 14, 2017. Judges may not evaluate any categories to which they have submitted work. 
At the conclusion of the judging period each judge’s score will be averaged with those from all other judges evaluating the same Polaris entry. Gold, Silver and Bronze Awards may be awarded from highest score to third place at the sole discretion of the judges.
ENTRY SPECIFICATIONS
Here are the accepted file formats for your entries:
Images: JPG/JPEG, GIF, PNG15MB (Max: 1500x1500px)
Documents: PDF, DOC, DOCX, PPT, PPTX200MB
Audio: MP3, AAC300MB
Video: MP4(H.264,AAC), URL300MB (Max: 1920x1080px)
The address provided in the winning submissions is where the trophies will be sent. Trophies will be shipped at the conclusion of the 2017 Polaris Awards & Conference.
POLARIS TROPHY
Please be sure to fill all of your work name and your firm name in the entry. EAPC has not any responsibility for replacing any trophies with misinformation printed if that was the information provided in the winning submission.
Jury members will be announced at 2nd of May, 2017. If you think you qualify and should be in the judging team of Polaris Awards, please feel free to submit your request via the form below. You will be notified of the result before the final jury announcement.

.doc, .docx, Max. 15MB

.jpg, .jpeg, .png, Min. 300x300px, Max. 4MB

APPLY

Spread the word!

X